Know which guard had the vehicle — and what condition it was in.
A centralized fleet catalog plus documented, photo-backed inspections tied to every patrol shift — so vehicle condition, mileage, and fuel are never a guessing game.
One catalog for the whole patrol fleet
Your patrol vehicles live in one registry instead of a spreadsheet on someone's laptop and a folder in a filing cabinet. Make, model, year, VIN, and the site or organization the vehicle is assigned to are recorded in one place, so anyone with the right permissions can see what you run and where it runs. When a vehicle moves between sites or leaves the fleet, the record moves with it.
- Make, model, year, and VIN in one registry
- Assignment by organization and site
- Replaces vehicle info scattered across spreadsheets
Inspections tied to the shift, at both ends
Guards complete a vehicle inspection when they clock in and again when they clock out, which creates a before-and-after record for every patrol shift. Tires, brakes, lights, glass, upholstery, and check-engine status are captured along with fuel level, mileage, and photos. Because the inspection is attached to the shift and the guard, the condition of the vehicle at handoff is documented rather than remembered.
- Inspection at clock-in and clock-out on every patrol shift
- Tires, brakes, lights, glass, upholstery, check-engine
- Fuel level, mileage, and photos captured with the record
A condition dashboard, not a stack of forms
Inspections roll up into a single condition view where every vehicle reads Good, Bad, or Broken. Admins scan the fleet in seconds and open only the records that need attention, instead of reading every submitted form to find the one that matters. The underlying inspections stay attached with their photos and readings, so a flag always has the evidence behind it one click away.
- Good / Bad / Broken condition roll-up across the fleet
- Spot the vehicle that needs attention at a glance
- Every flag links back to the inspection behind it
How it feeds the proof loop
Vehicle accountability lands in the same evidence record as the rest of the shift, so a fleet question and a billing question are answered from the same place.
- 01
The catalog establishes which vehicle exists and where it belongs.
- 02
Clock-in ties the vehicle to a named guard and a specific shift.
- 03
Inspections at both ends document condition, fuel, and mileage with photos.
- 04
The condition roll-up turns those records into the issues worth acting on.
Vehicle chain of custody
Each patrol shift builds one unbroken record, from the vehicle in the catalog to the inspection that closes the shift out.
- Vehicle
- Guard
- Clock In
- Inspection
- Patrol
- Clock Out
- Inspection
What it changes for your operation
Settle damage disputes with evidence
A dent nobody claims becomes a photo with a name, a shift, and a time on it — not a he-said-she-said conversation two weeks later.
Catch maintenance issues early
Tires, brakes, lights, glass, and check-engine findings surface on the shift they appear, before a vehicle becomes an unsafe vehicle.
Hold fuel and mileage accountable
Fuel level and mileage are recorded at both ends of every shift, so consumption and usage are numbers you can review instead of estimate.
Know who had which vehicle, when
Every vehicle is tied to the guard who took it and the shift they ran, so the question of custody has a recorded answer.